Legal

Introduction

Under UK data protection law we are required to provide you with specific information about how we will use and process any personal data we hold on you. 

We have set out that information in this document.  

Please note, we use an independent company for video verification for any clients we have not met face to face.  This is required for compliance with the Anti Money Laundering regulations. 

If you have any queries please contact Kemp Accounts Limited details below.

Sharing your personal data

What categories of personal data do we have about you?

Where we have obtained your personal data from you, you will be aware of the data provided to us.  

The purpose(s) for which we use your personal data and the lawful basis for such processing.

Under data protection law we are required to provide you with information on the purposes for which we process your personal data and the lawful basis (or more than one), under data protection law, that applies to that processing. 

We have set this information out below:

Management of your account with us - Kemp Accounts Limited may use your personal data for the following purposes:

• to carry out, manage and administer our contractual obligations towards you under your contract of account with us;
• to exercise our rights and meet our obligations in the field of accounting;
• to meet our legal obligations including complying with our HMRC obligations and ensuring the payments are taxed and subject to national insurance deductions in the correct way; and
• where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.

Our processing is based primarily on the lawful processing conditions of Necessity and Legal Compliance (explained below).

Consent: means that you, the “data subject”, have given us your consent to the processing of your personal data for one or more specific purposes.  

Where we process your personal data on the basis of Consent you have the right to withdraw that consent at any time.

Necessity: means that the processing we carry out is necessary for the performance of a contract we have with you or in order to take steps at your request prior to entering into a contract with you.

Legal Compliance: means that the processing we carry out is necessary for compliance by us with a legal obligation placed on us. 

Legitimate Interests: means that the processing of your personal data is necessary for the purposes of our legitimate interests or by a third party and those interests are considered to be sufficient to override your interests or fundamental rights and freedoms which require protection of your personal data.

Vital Interests: means that the processing of your personal data is being undertaken to protect your vital interests (normally your health and safety in an emergency or incident situation) or that of another person and where such processing applies to special categories of personal data e.g. health data about you, where you are not capable legally or physically of giving your consent.

Where we rely on Necessity or Legal Compliance

If you fail to provide certain personal information when requested or otherwise object or seek to restrict our ability to process your personal data under these lawful processing conditions, we may not be able to perform the contract we have entered into with you (such as paying you or providing a benefit), or we may be prevented from complying with our legal obligations (such as to ensure the health and safety of our workers and social security laws). 

We do not share your information with any third party company or organisation other than those listed below and for the purposes stipulated:

• HM Revenue and Customs for taxation and social security administration purposes.
• Local Councils and other government function as required by law.
• Our insurers where necessary in connection with our insurance cover and provision.
• We may transfer your personal information to a third party as otherwise permitted by UK Data Protection Law, for example to our legal advisors or in order to comply with a legal requirement or obligation placed on us by law.  

Processing Activities  - How long will you keep my personal data for?

Retention of data is subject to the length of the account/contract that you have with Kemp Accounts Limited and will be compliant with any HMRC guidelines stipulate. For further clarification please with www.hmrc.co.uk.

The accuracy of your information is important to us.

We’re working on ways to make it easier for you to review and correct the information that we hold about you.  In the meantime, if you change your personal information, such as name, address, contact telephone number, or any of the other information we hold is inaccurate or out of date, please speak with Kemp Accounts Limited direct.

Your Individual Rights

Under the Data Protection Act 2018 and the related European General Data Protection Regulation you have the following individual rights:

• To make a subject access request;
• To request the rectification of your personal data;
• To request that we erase your personal data (the “right to be forgotten”)
• To request that we restrict the processing of your personal data;
• To request data portability;
• To object to our processing of your personal data.

For further details on these rights, when they apply, how to exercise them and the exemptions and wider rules and requirements that apply to such rights please visit the Information Commissioner’s website at www.ico.org.uk.

Raising Concerns with the Information Commissioner

If you are unhappy with how Kemp Accounts Limited is using your personal data we would encourage you to raise this concern with Kemp Accounts Limited direct.  You have the right to lodge a complaint with the Information Commissioner if you are unhappy with how we are handling our data protection obligations, please visit the Information Commissioner’s website at www.ico.org.uk 

Who we are

Under UK Data Protection Law, we are required to tell you the identity of the legal person who controls your personal data.  In your case this is:

Kemp Accounts Limited

Contacting Us

To contact us regarding any data protection matters:

Office Suite 2

Fort Bridgewood

Maidstone Road

Rochester

ME1 3DQ

07830 135261

karen@kempaccounts.co.uk

Appendix A

Examples of how we use your personal data in the context of your account with us include:

• to decide how much to pay you, and the other terms of your contract with us;
• to carry out the contract between us including where relevant, its termination;
• to monitor diversity and equal opportunities; 
• to monitor and protect the security (including network security) of our site, of you, our other staff, customers and others;
• to monitor and protect the health and safety of you, our other staff, customers and third parties;
• paying tax and national insurance;
• monitoring compliance by you, us and others with our policies and our contractual obligations;
• to comply with, health and safety law, tax law and other laws which affect us;
• to answer questions from insurers in respect of any insurance policies which relate to you;
• running our business and planning for the future;
• the prevention and detection of fraud or other criminal offences;
• to defend ourselves in respect of any investigation or litigation and to comply with any court or tribunal orders for disclosure.